Archive for the ‘Deliverability’ Category

Trends That Should Disrupt Your 2013 Email Program

Thursday, December 13th, 2012

Originally published in MediaPost’s Email Insider, 12-12-12

Now is the customary time to make predictions about the trends that will have the greatest impact on the email industry in the coming year. Only this year I’d like to focus not just on the trends, but also on how they should affect what we do as email marketers. Knowing what is going on is only useful if we adjust our tactics because of it (kind of like email metrics themselves).

Here are the trends I’m paying the most attention to, and the evidence that we email marketers are responding to them:

Engagement metrics’ impact on deliverability: A few years ago, the concept of dead weight was finally introduced into email, when the major ISPs began incorporating engagement metrics into deliverability. The key (ultrasimplified) upshot is that the more people you have on your list who are unresponsive, the more likely ISPs are to regard your messages in general as spammy. This means there’s little justification for continuing to send to all those people who have done nothing with your emails in the past forever months. In the past year I have seen a lot of evidence that marketers are taking this trend seriously, with many discussions about reactivation programs and targeting subscribers based on engagement levels. My favorite anecdote is from one of the daily deal sites that is able to predict which subscribers will become inactive within a few days of their original signup, and proactively kicks them to the curb before they drag down metrics. But overall, the trend may be getting the best of us. Return Path recently reported that Inbox Placement Rates are down a sharp 5% from the previous quarter.

Mobile and the call-to-action: Mobile consumption is way up, with reports that 45% of opens are now on mobile devices, and that the iPhone is now the leading email client. So far the marketing reaction to mobile has been limited largely to design: make sure your message renders, you pad your buttons to avoid fat-fingered errors, and you include a link to a Web version. Is 2013 the year we start to see calls-to-action modified as well? We know that mobile visitors do not convert as readily as Web visitors, so shouldn’t “Buy Now” be replaced with something easier to do on a phone? I look forward to some mobile-optimized CTAs like “Order by Phone Here” or “TXT us to hold your spot for 2 hours” or “Download our app.” Mobile should force marketers to stop thinking about converting with email, and move more toward using each message to bring people closer to conversion.

Inbox management’s role in relevance: I’m placing my big bet for 2013 on inbox management applications. These are the tools like AOL Alto and PhilterIt and many others that disrupt the marketer’s access to the principal inbox by helping consumers sort, suspend, filter and otherwise triage email so that managing the inbox becomes more a proactive than reactive process. As email volume increases (which I boldly predict will happen again next year), the need for inbox management rises with it. I think the long-term outcome of inbox management will be a growing rift between preferred senders and merely permitted senders. Marketers will need to move past permission and even attention all the way to anticipation in order to continue to thrive in a managed inbox. Those that don’t may find that filtering does not just suppress their engagement metrics, but cuts them off at the knees.

Marketing automation and average-sized data: Label me a Luddite, but I don’t see a lot of email marketers in a position to integrate Big Data, despite how trendy it is to talk about. What I do see is a spike in enthusiasm for marketing automation – starting with highly effective triggered messages and working up to larger behavior-based workflows. For marketing automation to expand in usage, marketers will need to be as proactive about setting up their email programs as consumers are about managing their inboxes. And they will also need to identify the triggers, data and content that will power automated messages. The good news is that the performance of these messages is so superior to business-as-usual email, that a small test should hook us all. Nothing frees up resources like results.

Larger lists and smaller audiences: When email rose to prominence, it was touted as the holy grail of 1-to-1 marketing. It wasn’t then, of course. But it is now — at least for Twitter, Facebook, Amazon and some other highly progressive brands whose entire email program consists of sending messages created expressly for an individual recipient. We can’t all do that yet, but we should all aspire to increasingly smaller segments that allow more targeted messages and increased relevance, even as our total subscriber bases continue to grow. Our objective for 2013 should not be to send more messages to more people, but to send more accurate messages to the right people.

Outlook.com and Email Deliverability

Thursday, August 30th, 2012

As you may have recently heard, Microsoft launched its new web-based email service Outlook.com on July 31.  Within 6 hours, Outlook.com had 1 million users!  As an email marketer, what does all of this really mean to you?  Besides the new interface of Outlook.com, and the addition of a new domain, let’s look at how this could affect email deliverability.

According to Microsoft’s Outlook.com website, “If you’re a Hotmail customer and want to upgrade to the Outlook.com preview, just click ‘Upgrade’ in the options menu of Hotmail.  Your email address, password, contacts, old email, and rules will remain unchanged, and you can send/receive email from your @hotmail.com or @msn.com or @live.com address.  You’ll experience it all in the new Outlook.com preview user interface. You can also add an @Outlook.com email address to your account if you want.”  (New users signing up for an email address at Outlook.com do not have this same range of domain options and can only choose between an Outlook.com or Live.com email address domain.)

As you can see from above, one thing that stands out is the number of users who may vacate their Hotmail.com email address and sign up as a new Outlook.com user.  This could cause deliverability issues over the long term as these mailboxes could become abandoned and/or possibly turned into spam traps.  Also, since Outlook.com is so new and “fashionable”, many email marketers may begin to see fewer Hotmail.com email addresses and more Outlook.com email addresses on their lists.  The Sweep feature, which allows for scheduled clean-up of senders, is still available in the new Outlook.com interface.  One of the new, neat features that I have found and like is the “my friend’s been hacked!” option under Junk.  This data is reported back to the Microsoft team for investigating any potential issues.  Outlook.com will still use the Microsoft SmartScreen technology for spam filtering.

So what should email marketers do now as a result of the new Outlook.com domain and addresses? Nothing yet – because users who migrate to Outlook.com will continue to receive messages at their old Hotmail.com addresses, there are no impendng deliverability issues.

However, we do expect Microsoft to ultimately phase out Hotmail.com addresses eventually. When that happens, mail sent to Hotmail.com addresses could result in a “user not found” error, or the addresses could turn into spam traps – either of which is toxic for deliverability. Here are some steps to take proactively in order to prepare for the eventual dissolution of the Hotmail.com domain:

1. Easy address change: One thing that I mention over and over to customers is to make sure it is easy for subscribers to change their email address.  This can be done via preference center or another mechanism you have set up so that as subscribers migrate their email addresses, they can easily change it and still receive your emails.

2. Step up bounce scrutiny: Before Microsoft pulls the plug on Hotmail.com and forces all users to receive mail exclusively at Outlook.com, they will likely give them the option of shutting down Hotmail.com on their own (similar to the way Facebook gave its members a few months to upgrade to Timeline before they started migrating everyone to the new format whether they wanted to or not). When you start seeing a lift in “user not found” bounces to Hotmail.com addresses, it is probably a signal that Microsoft is either giving its users the option of closing down their old Hotmail addresses or beginning to migrate them themselves. Either way, keep an eye on your hard bounces at Hotmail.com to avoid being surprised.

Until next time, stay relevant, stay engaged, and get delivered!

Major Updates Added To Deliverability Testing!

Tuesday, August 14th, 2012

With the proliferation of mobile devices and webmail clients, testing against Outlook is no longer enough to ensure that your message is conveyed properly.  We’ve made major updates to our deliverability testing module so that you can create compelling messages without any rendering issues. Our new delverablity testing module sports a refined layout and more testing options!  We’re gradually rolling this update out to all our accounts, and if you want a sneak peek, read on below:

New Email Clients

We found the most frequently used email clients and added them to our deliverablity testing module.  We’ve included many versions of Outlook, Lotus Notes, and added others, like Apple Mail 4.

New Standard Clients

  • Plain Text
  • Outlook 2000
  • Outlook 2002
  • Outlook 2003
  • Outlook 2010
  • Outlook 2013
  • Lotus Notes 6.5
  • Lotus Notes 7
  • Lotus Notes 8
  • Thunderbird 3.0
  • Apple Mail 4

More and more of your recipients are accessing your messages on a mobile device.  We’ve added tests for all the major mobile platforms, such as iPhone/iPad, Android, Windows Phone and Blackberry.

Mobile Clients

  • iPhone
  • iPad
  • Android 2.2
  • Android 4.0
  • Blackberry OS 4
  • Blackberry OS 5
  • Windows Mobile 6
  • Windows Phone 7
  • Symbian

VIDEO: The Importance of Understanding Bounces

Thursday, July 12th, 2012

TMA Resources invited Real Magnet to speak on Email Best Practices for its new video series. Here are some tips on using social media to improve your existing email program:

Emailioration Monday, 5-14-12: Cast Aside Email Myths and try “Free” In the Subject Line

Monday, May 14th, 2012

Despite increased and even clinical understanding of what affects deliverability, it is still easy to remain a little superstitious about it, allowing old myths to persist unchallenged. Whether or not it was  ever true that certain words or phrases would trip a spam trigger and automatically result in emails not getting through, some myths about taboo subject line and body copy inclusions exist – many of which are ripe for debunking.

Deliverability is based on a number of factors, and while certain words or phrases can increase a message’s spam score, no single word automatically sends your message straight to the junk folder. I have seen many subject lines deliberately avoid the word “Free” when it was obviously the most appropriate choice. For example:

  • Complimentary Gift with your $100 Purchase!
  • Register 3, Receive 100% Discount on 4th Person
  • We Will Pay For Shipping, This Week Only

All of those would be tighter, more readable and effective if they used “Free”:

  • Free Gift with your $100 Purchase!
  • Register 3, Get the 4th Free
  • Free Shipping, This Week Only

When something is free, don’t be afraid to try “Free” in your subject line. If the word does lift a spam score, it is only one of many criteria by which your overall score is determined, and likely not to be the tipping point. Most legitimate emailers will see no perceptible decrease in deliverability in using the word, and may actually see an increase in sender reputation since the word is effective enough to boost engagement metrics. So cast aside your email myths from yesteryear and write subject lines that say what you mean.

Each week on “Emailioration Monday”  we spotlight a single tactic you can implement this week in order to improve your email marketing. Share tips of your own on Twitter at #Emailioration, and see the full collection of Emailioration tips here.

Spring Cleaning the Hard Bounces From Your Email List

Thursday, April 26th, 2012

Spring is as good a time as any to clean your email list. Going through your hard bounces to determine which addresses to suppress, recover or continue to monitor is something email marketers should do minimally once per year. If you have a significant volume of hard bounces or if much of your email volume is to rented lists or other names of unknown provenance, list hygiene should be performed semi-annually or quarterly.

Why email list cleaning is important

List hygiene impacts deliverability, or rather, a dirty list inhibits deliverability. There are several different types of bounces – some temporary (or “soft”) and some permanent (“hard”). They each mean something different and are read in different ways by ISPs and email administrators, but the underlying message for each is the same: a bounce suggests that an email marketer is trying to reach a mailbox that may not be expecting a message from this particular sender. Sometimes this is because of a technology hiccup (like a full mailbox or a mail server temporarily off-line). Other times it is an error (a typo in the email address, for example). Some bounces are simply the result of changed circumstances, such as a domain no longer existing or a user at a domain leaving the company. But in all cases the mail does not get through, which can compromise your sender reputation to some degree, making it harder for some of your other messages to land squarely in the inbox. Because they are permanent errors, there is no reason to continue mailing to them with the hope that mail will eventually make it through – it won’t.

What the different bounce types tell you

The most critical bounce types to pay attention to are Hard Bounces. Real Magnet classifies these into three different categories. Here is an explanation of each, some reasons why you may see them, and what action to take:

- Bad Domain: A bad domain bounce means that the domain within the email address you have sent to does not exist. In some cases, this is from a subscriber who fat-fingered the signup process, and typed “company.cm” instead of “company.com” or made some other typo. Other times it is from a domain that no longer exists, the result of a merger or simply going out of business. Bad Domains are also simply made up, such as when someone is required to enter an email address in order to download a whitepaper but does not actually want any follow-up email. Bad Domains are very common in list purchases, as often the lists are quite old and contain extinct domains.

Bad Domain bounces are easy to triage and manage. To start, go through your list of Bad Domains and look for obvious typos (like a “.cm” address instead of “.com”). Fix these and try leaving them in your list until your next cleaning. Look also for domains that you know no longer exist, such as free email providers that have gone out of business, or companies that no longer exist. Go ahead and suppress those – there is nobody home and no amount of ringing the bell will cause the door to open. Finally, other addresses with Bad Domains that you cannot immediately identify, but that have been unresponsive for some time, should simply be suppressed.

A Bad Domain bounce resulting from a company merger. After a month of transition (showing up as Generic Soft bounces here), the old domain finally went offline, resulting in Bad Domains. (Click to enlarge.)

- User Not Found: With these bounces, the domain exists but the user at the domain does not. For example, realmagnet.com exists as a domain, but if you mail to winniethepooh@realmagnet.com you will get a User Not Found bounce, as Mr. The Pooh left Real Magnet to pursue other opportunities and spend more time with his family over a year ago. List appending is another cause of User Not Found bounces, which occurs when you (or someone from whom you have purchased a list) see a name like winniethepooh@realmagnet.com on your list and make (inaccurate) assumptions of other email addresses that may be on the same list, such as christopherrobin@realmagnet.com (who actually goes by just crobbin@realmagnet.com). It is also not unthinkable that list sellers would simply make up names at an existing domain in order to have more to sell.

User Not Found bounces are the most toxic to deliverability, as each one sends a message to an ISP or an email administrator at a domain you would like to reach (and at which you likely have other contacts) that you are emailing a non-existent address. Real Magnet employs an Auto Suppression on some User Not Found Bounces: if an address receives a User Not Found hard bounce two consecutive times within 30 days, with no intervening success within those bounces, our application will automatically suppress the name. If you mail less frequently than every 30 days, however, you should inspect your User Not Found bounces regularly for recurring failures and suppress them.

This User Not Found bounce was the second one in the past 30 days, with no intervening success. Real Magnet will automatically suppress this name. (Click to enlarge.)

- Generic Hard: These bounces do not fit neatly into either other classification, either because they are a little different or because the ISP or email administrator that returned the bounce has its own name for it. Bad data is a common culprit. If an import is bungled and multiple email addresses are strung together into a single field (which happens more frequently than you would think),  Generic Hard bounce will occur. Many Generic Hard are also actually Bad Domains, resulting from typos that makes then unreadable and un-proccessable.

Unlike User Not Found bounces, many Generic Hard are recoverable. Go through your Generic Hard and you may well find the errors I’ve cited here – multiple email addresses in a single field, typos, and other obvious data entry or import errors. You can fix these, and re-introduce the correct email addresses into your database. Not only will this improve your deliverability by stripping out bounces, but you’ve just added new names to your list.

 

Until next time, stay relevant, stay engaged, and get delivered!

Gmail’s New Spam Filter Explanations

Wednesday, March 28th, 2012

Last week, Google announced a new addition to messages that are sent to your subscribers’ Gmail spam folder. The addition is a top banner on the spam email message with a brief description as to why the email was placed in the spam folder. These explanations range from malicious links in the email to the email being similar to other messages detected by Gmail’s spam filter. I think explaining to subscribers why something is classified as spam is a step in the right direction, but the feedback on why these emails went to the bulk folder does not come back to the email marketer. The only way for you as an email marketer to see why Gmail is classifying your emails as spam (and what Gmail is telling the rest of your Gmail subscribers) is to test your messages internally to Gmail addresses of your own, making sure they don’t trip the spam trigger in the first place.

This, along with many other reasons, is why it is so important to test, test, test before your send out your email marketing campaigns. By sending emails to your internal test accounts for placement and renderability, it may be the difference between success and failure. In addition to Gmail, I recommend setting up multiple internal email accounts at many different webmail and email providers to gain insight as to what is going on with your campaigns.

For a more advanced method of testing your email messages we recommend using deliverablity testing tools.  With Real Magnet’s deliverablity testing tools you can be informed about any potentially red flags in your email message as well as view a preview of the message in many different types of inbox scenarios.  If you want to learn more about our deliverablity testing offerings, click here.

Ela Czajka, a software engineer with the Gmail team, blogged about the new features on the Gmail blog and you can find that post here.

Until next time, stay relevant, stay engaged, and get delivered!

Don’t Hide the Unsubscribe!

Thursday, March 1st, 2012

The unsubscribe link is a crucial tool in the email marketer’s toolbox.  Email marketers already know that an unsubscribe link is a legal requirement, as well as a necessary tool for allowing subscribers to remove themselves from your list. But did you know also that having a visible and working unsubscribe link can also help in reducing email abuse complaints? The key to all of this is “visible” and “working” part. Let me explain.

I have worked with many clients on their unsubscribe procedures ranging from “I didn’t know I had to insert an unsubscribe link” to “I heard 5 unsubscribe links in my email was the best”.  The goal is to make the unsubscribe link easy to find and easy to use.  Having the unsubscribe link at the top and bottom of the email is a best practice that some brands have found success in.  Here are some ways “not” to insert the unsubscribe link:

-Placing the unsubscribe link in an image

-Inserting the unsubscribe link in white text on white background to completely hide the text

-Inserting the unsubscribe link in extremely small font that it is not visible

-Inserting the unsubscribe link in very “faint” font to make it difficult to view

Subscribers who find it difficult to get off your list get annoyed. If they can’t find an easy way out, it’s not uncommon for them to start reporting your messages as SPAM. This damages your sender reputation, making it harder to reach other people at the same company, and even compromises deliverability across your entire list. Strongarming subscribers to stay on the list just isn’t worth that risk.

The unsubscribe page doesn’t necessarily mean goodbye. Rather, it is an opportunity to offer additional methods for the subscriber to stay engaged with your brand, either through a preferences center with different subscription options, or by pointing to your presence on social networks.  An unsubscribe survey may also be beneficial to your brand so you can get feedback regarding your email marketing program.

Until next time, stay relevant, stay engaged, and get delivered!

Chris Arrendale is Sr. Director, ISP Relations and Deliverability for Real Magnet.

A Guide to Enabling Images for Different Email Clients

Friday, February 17th, 2012

When you begin creating your email content, it is very important that you design with images turned off. Many email clients will disable images and links until the subscriber downloads or “enables” these features. The subscriber can enable these features either by email, sender, or for all emails. I have put together a list of popular email and webmail clients on how to enable images for each.  Let me know what you think and leave a comment if you have any strategies to get your subscribers to enable your images by default.

Microsoft Outlook 2003

To display images for individual emails - Right-click on one of the missing images and select “Download Pictures” or click the Microsoft InfoBar at the top of the message and click “Download Pictures”.

Microsoft Outlook 2007

To display images for individual emails – Click the Microsoft InfoBar at the top of the message and click “Download Pictures”.

To allow picture downloads for all emails from as email address or domain – In an open message that was sent from the email address, right-click one of the blocked items. On the menu, click “Add Sender to Safe Senders List” or “Add the Domain @domain to Safe Senders List”.

Microsoft Outlook 2010

To display images for individual emails – Click the Microsoft InfoBar at the top of the message and click “Download Pictures”.

To allow picture downloads for all emails from as email address or domain – In an open message that was sent from the email address, right-click one of the blocked items. On the menu, click “Add Sender to Safe Senders List” or “Add the Domain @domain to Safe Senders List”.

Hotmail/Windows Live

To display images for individual emails – Open the desired message. Click “Show content” in the yellow security bar right at the top of the message.

Yahoo

To display images for individual emails - Click the “Show Images” button at the top of the email message.

To display images for all senders – Click the Options link and then Mail Options button. The Mail Options screen will open and then click on the General on the left navigation bar. Under the Spam Protection section, choose “Always, except in Spam folder” or “Only from my contacts”. Click the “Save Changes” when finished.

Comcast

To allow picture downloads for all emails from as email address or domain – Click the Preferences at the top and then select Email on the left navigation bar. Under Display, check the box “Download images automatically in HTML Email”.

AOL Webmail

To display images for individual emails – Click “Show images” button at the top of the email.

To display images for individual senders - Click “Don’t block this sender” at the top of the email.

Gmail

To display images for individual emails and senders – Click “Display images below” in the box above your message. Or, if you’d like to always view images from a particular sender, click “Always display images from email@domain.com” instead.

Thunderbird

To display images for individual emails – Click the “Show Remote Content” in the alert bar at the top of the email message.

Lotus Notes

To display images for individual emails and senders – Click File followed by Preferences. Select the plus sign beside Mail and click Internet. Uncheck the box next to “To ensure privacy, do not show remote images without my permission”. This will change it to automatically display the remote images for any email you receive.

iPhone/iPad

To display images for all emails - Go into the My Settings icon app. Under Settings on the left, select Mail, Contacts, Calendars. Under Mail on the right, go to “Load Remote Images” and slide the bar to display ON.

Until next time, stay relevant, stay engaged, and get delivered!

Chris Arrendale is Sr. Director, ISP Relations and Deliverability for Real Magnet.

Monitor Your Email Marketing Replies

Tuesday, February 7th, 2012

One of my biggest pet peeves is receiving an email from a major brand and seeing that they use a noreply@ email address. Seriously?! It is 2012 and some email marketers still use a noreply@ email address. The goal is to get your subscribers engaged about your brand and to have a conversation. Your subscribers may want to ask questions about your promo offers, have rendering issues with your email, or just want to pass along complaints or compliments.

Many email marketers that I talk to state that they don’t want to check multiple email addresses. One way to help is to set up an email forward so that replies go back to your main email inbox so that you can respond to any replies. The goal is to monitor these emails and respond no matter how many inboxes you have to check.

Not monitoring your reply email address could have other deliverability implications. Some people will not click the unsubscribe link and will reply to your email asking to be removed. Make sure that you honor these requests and suppress them. The last thing you want is for these people to click the spam button later and hurt your IP and domain reputation.

Another important reason to monitor your reply email address is if your email is sent to a domain where they never signed up for your email, the mail administrator may try to contact you at the reply email address. This could be a crucial moment because if you don’t respond back, they may report you to a blacklist and/or try to contact the Email Service Provider or Data Center to complain about your email. This ultimately goes back to list hygiene and sending email to only those that have signed up for it.

Until next time, stay relevant, stay engaged, and get delivered!